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How we work

From first call to live in twelve weeks.

A staged build you see every week, not a single reveal at the end. Design first, because the site is the proof. AI woven in, then handed over running.

The weekly update, in brief

  • Built

    The live screens finished this week, ready to click through.

  • Next

    What we build next, so nothing arrives as a surprise.

  • From you

    Anything we need signed off or supplied, named plainly.

One short written note in this shape, every week from the first call to launch.

7 Minds Systems builds your Autonomous Digital Branch in roughly twelve weeks, in stages you review every week: discovery and a plan, award-grade design signed off first, the build, then the AI workforce wired into your site, calendar, and CRM. We launch it live, then monitor, report, and keep improving it.

The twelve-week build

From first call to live, week by week.

01

Discovery

We map your branch, the workforce it needs, and the return it should make. You leave the call with a plan and a number.

Week 1
02

Design the AI org

Award-grade design and the workforce structure, signed off before a single line of code. We design which agents you need, where each sits, and where a person decides.

Weeks 2 to 4
03

Build

Your premium site, built in stages you review every week. No silence, no single big reveal at the end.

Weeks 4 to 8
04

Integrate the handoffs

Agents wired into your site, your calendar, your CRM, and the tools your team uses. We set the handoffs both ways: which agent briefs the next, what reaches a person, and how your people direct the work back.

Weeks 8 to 11
05

Launch & run

Live. Then we monitor, report, and improve it for you. The branch keeps getting sharper without you lifting a finger.

Week 12

How the work runs

The way we build is the reason it lands.

Most projects fail in the gaps: the silent weeks, the late reveal, the vendor who hands off and vanishes. We designed the process to close them, and each principle puts something inspectable in your hands. The standard it holds is visible in the work we ship.

Design before code

You sign off the look and the words before a single line is written. The site is the pitch, so we get the proof right first and remove the risk of a costly reveal you do not like.

In your hands

The full design and the words on the page, approved by you before any code is written.

Progress every week

A staged build you watch take shape, not radio silence followed by one big unveiling. You see real screens on a schedule, and steer while it is still cheap to steer.

In your hands

A short written update every week with the live screens we have built, what is next, and anything we need from you.

One accountable team

The same people handle design, build, AI, and the running afterwards. No handoff to a vendor who shrugs when a lead falls through the gap.

In your hands

One number to call, one team that owns the result, from the first call through the running afterwards.

Handed over running

We do not disappear at launch. At launch you do not get a zip file and a goodbye; the thing you are handed is already working, and we keep it sharp without you lifting a finger.

In your hands

A live AI workforce wired to your calendar and CRM, and a monthly report showing what it answered, qualified, and booked.

What you can count on

No surprises between the call and the launch.

01

A plan and a number on the first call

Thirty minutes maps your branch, the workforce it needs, and the return it should make. You leave knowing what we would build and what it costs, with no pitch deck and no obligation.

02

A fixed scope, not a moving target

The brief is agreed before we start. You know the pages, the AI roles, and the integrations going in, so the price you sign off is the price you pay.

03

Your tools, kept

We connect to the calendar, CRM, and inbox you already use rather than ripping out what works. A booking made at 2am lands in your diary before you wake, with nothing copied by hand.

Map the build, and the return it should make.

Book thirty minutes and we will scope your branch and the return it should make, live on the call. A plan and a number, no pitch deck. Or run your figures through the ROI calculator first.

Booking the call starts stage one. Thirty minutes, and you leave with dates against the stages that follow.

Questions

The build, and how it is run.

Around twelve weeks from the first call to a branch that is already booking work. We build in stages, so you see progress every week rather than waiting for a single reveal at the end. Simpler builds can move faster; we tell you the realistic date on the first call.

Less than most owners expect. A focused discovery session up front, then short weekly check-ins to review progress and sign off each stage. We write the copy and run the build; you steer and approve. The point of the branch is to take work off your desk, and that starts during the project.

Because you review the design and copy before code, most changes happen while they are cheap to make. Larger scope changes are quoted clearly before we proceed, so nothing lands as a surprise on the invoice.

No. The design is bespoke art direction built to your brand, server-rendered for speed and search. A site that looks like everyone else's cannot pass the three-second test that justifies your price.

We run it. The AI workforce goes live connected to your tools, and we monitor, report, and refine the site and the staff behind it. Copy, layout, and the AI keep sharpening while you get on with the work, so the value compounds instead of fading.

Builds start from £3,500 for the Autonomous Storefront, £6,000 for the Operational Hub, and £10,000 for the Bespoke Transformation, each followed by a managed AI workforce retainer from about £400 to £1,500 a month depending on the tier. Prefer the workforce on its own, plugged into a site you already have? A standalone AI employee runs from about £3,000 to set up plus about £700 a month. Every build is scoped and quoted in writing before work starts. The full breakdown, in your local currency, is on the pricing page.

At three fixed points, and the check is yours at each. Before it handles a live enquiry you approve the scripts and the escalation rules it must work inside. Day to day, a named owner on your team picks up whatever it escalates. Each month we put a written report in front of you covering what it handled and what it passed to a person, and the scripts are corrected from what that shows.

Each build ships with an audit trail, so any enquiry can be opened and read back in full. You can see what came in, what the employee replied, which approved script it was working inside, and the point at which it handed the matter to a person. The monthly report summarises the same record, and the underlying trail stays there for your own inspection.

We handle this as an operating procedure, agreed with you before launch. The employee works only inside scripts you have approved, so what it can say is bounded from the start, and anything sensitive goes to a named person on your team for sign-off before it reaches your client. Where we run a system on your behalf, you remain the data controller and we act as your processor under a data processing agreement. A mistake surfaces in the audit trail, we correct the script, and you re-approve it before it runs again.

A named person on your team, chosen during scoping and written into the build. That person sets what the employee may decide alone and what it must escalate, and every escalation it raises lands with them. We stay accountable for the employee itself, including how it runs and how it is corrected, so your owner directs the work while we keep the worker in good order.

Against two fixed checkpoints and one running record. At week six there is a written adoption check that asks whether the workflow you hired the employee for has actually changed. Ninety-day usage telemetry then shows whether your team is genuinely using it. In between, the monthly report tells you what the employee handled and what it passed to a person.

The week-six adoption check exists for exactly that. It is a written checkpoint that asks whether the workflow has changed, and if your team will not use what we built, the walk-away clause applies and we stop. The ninety-day usage telemetry backs it, so the answer rests on what the telemetry shows. Resistance is usually a sign the employee was scoped to a job nobody owned, which is why each one is given a named owner at the outset. What the working relationship looks like beyond the twelve weeks is set out in working with AI employees.

Book a strategy call

Thirty minutes to map your twelve weeks.

Thirty minutes to scope this role properly: what it would answer, what it would escalate, and what it would cost to run.

Know the scope and the number before you start.

The build is scoped and priced in writing before it begins, with the exclusions named, and the AI workforce is built and trained on your services and voice before it answers anyone. You commit to a defined piece of work, not to a promise.

Book a thirty-minute call

Pick a time straight from the diary. If you would rather write first, email us and a person replies, usually the same working day.