AI Receptionist · Software
AI receptionist software, or a receptionist we run.
Searching for AI receptionist software usually means you want a tool to operate yourself. We are the managed alternative: we build, run, and supervise the AI receptionist for you, so the enquiries it answers, qualifies, and books never depend on you keeping software running.
The managed alternative
We build, run, and supervise the AI receptionist for you. There is no software for you to operate.
In short
Most “AI receptionist software” is a tool you sign up for and operate yourself. 7 Minds Systems is the managed alternative: we build the AI receptionist, train it on your services, wire it to your calendar, and run and supervise it for you, from £3,000 to set up plus £700 a month.
Software you operate, or an employee we run
The difference is who runs it.
What “AI receptionist software” usually means
A platform you sign up for and set up yourself. You write the conversation flows, connect it to your calendar and tools, host it, and keep it working as your prices and services change.
What operating it yourself asks of you
Time to configure it, a person to maintain it, and the judgement to correct it when it answers an enquiry wrongly. That is workable for a team with the people and the appetite for the job.
What we do instead
We build the AI receptionist, train it on your services, prices, and voice, connect it to your calendar, and run and supervise it as a managed AI employee, so you never operate a tool.
Answered, qualified, and booked
It answers each enquiry, confirms what it needs and whether it fits, and books the right ones straight into your calendar, then routes anything sensitive to a named person on your team.
Watched and kept accurate
We monitor the conversations, correct the edge cases, and tune the voice as your business changes, so it keeps answering like your firm would rather than drifting the way an unattended tool can.
Why we run it rather than sell it
A tool is bought. An employee is run.
Software is only as good as whoever runs it
An unconfigured or unmaintained tool answers badly, and the cost of that lands on your reputation and your pipeline. We keep the AI receptionist correct and current, so its answers are our job to get right, not yours.
A managed receptionist is trained, watched, and corrected
We train it on your own material, monitor the conversations it holds, and fix the edge cases as they appear, so it answers like someone who knows your firm, day and night.
One team owns the result
We build the software, run it, and report on what it returns each month, so the enquiries it answers and books stay our responsibility to keep sharp rather than a dashboard you have to check.
Own a tool, or own the outcome
Software to run, or a receptionist we run.
If you are shopping for AI receptionist software, it helps to be clear about what you are buying: a platform to operate, or an outcome someone runs for you. This page is about that choice; the two pages beside it cover the rest.
The managed version is the service this page sits next to. To see what it answers, how it qualifies an enquiry, and where it hands a person the work, read the managed AI receptionist in full.
If you already know you want it managed and just need the figures, the AI receptionist pricing sets out what the setup and the monthly cost cover, in your local currency, and where a standalone role sits against the branch tiers.
Decide who should run it.
Book a thirty-minute call and we will scope the receptionist and its return live, or price it against a hire in the ROI calculator first.
Thirty minutes, no pitch. We map your branch and the return it should make, and you leave with a plan and a number to point at.
Questions
AI receptionist software, answered.
Is your AI receptionist software self-serve, or do you run it for me?
It is fully managed, so you do not operate it. We build the AI receptionist, train it on your services and prices, connect it to your calendar, and run and supervise it for you. You approve how it should answer; we keep it answering that way.
How does managed AI receptionist software differ from a tool I configure myself?
With a self-serve tool, you write the conversation flows, connect the systems, host it, and maintain it as your services change. With our managed service, we do all of that and keep doing it, so the work of running the software never lands on your team.
What does your AI receptionist software cost to set up and run?
A managed AI receptionist is around £3,000 to set up and £700 a month, illustrative until we scope your role. That covers the build, the training, and the day-to-day running and supervision. Your own figure, in your local currency, is quoted in writing before we start.
Who is self-serve AI receptionist software right for, and who is the managed service for?
Self-serve software suits a team with the people and time to configure a platform, connect it, and keep it accurate themselves. The managed service suits a firm that wants the outcome, enquiries answered, qualified, and booked, without owning a tool to operate. On a call we will say honestly which fits you.
Can I switch to your managed service from AI receptionist software I already run?
Yes, we can take over an AI receptionist tool you already run. We review what it does, rebuild it to answer in your voice, connect it to your calendar, and manage it from then on. Most firms move because they would rather we operate the software than keep operating it themselves.
Does your AI receptionist software work with my calendar and the tools I already use?
Yes, it connects to your calendar and the tools you already work in. During the build we wire it in, so a booking lands where your team looks and the details are logged. Which tools we connect is agreed with you first, and we test each one before it goes live.
Book a strategy call
Thirty minutes to decide who runs it.
Thirty minutes on the enquiries you are losing after hours, what catching them is worth, and what the role would cost to run.
Know the scope and the number before you start.
The build is scoped and priced in writing before it begins, with the exclusions named, and the AI workforce is built and trained on your services and voice before it answers anyone. You commit to a defined piece of work, not to a promise.
Book a thirty-minute call
Pick a time straight from the diary. If you would rather write first, email us and a person replies, usually the same working day.